Blaze Media Employee, Applicant, and Contractor Privacy Policy

Scope and Overview

This Privacy Policy describes how Blaze Media LLC (“Blaze Media,” “we,” or “us”) collects and uses personal information about you during the application and recruitment process, as well as during and after your employment or retention as a contractor. This Privacy Policy has also been drafted to explain our practices with respect to personal information we collect from and about beneficiaries, dependents, and emergency contacts of current and former employees and contractors. In addition, this Privacy Policy explains our expectations for those who collect and manage employee personal information.

Some jurisdictions have different or specific legal requirements governing the use of personal information including personal information of applicants, employees, and beneficiaries, dependents, and emergency contacts. We will comply with all laws and regulations, including local data protection laws, and will implement additional procedures and policies wherever needed to meet these requirements.

Collection of Personal Information

For purposes of this Privacy Policy, personal information means any information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular individual or household. Personal information does not include data where your identity has been removed so that we can no longer identify or associate it with you (“anonymous data”). We may use anonymous data for any purpose.

The types of personal information that we may collect about you include, but are not limited to:

• Personal contact details such as name, title, addresses, telephone numbers, social media profiles, and personal email addresses.
• Work history and other relevant experience including information contained in a resume, CV, cover letter, or job application.
• Education information including degrees awarded, transcripts, and other information provided in support of the job application.
• Information collected during phone screenings and interviews.
• Details regarding the type of employment sought, desired salary, willingness to relocate, job preferences, and other information related to compensation and benefits.
• Reference information and information received from background checks, where applicable, including information provided by third parties.
• Date of birth.
• Marital and dependent status, when needed to administer benefits such as health insurance or pension benefits.
• Beneficiary and emergency contact information.
• Government identification numbers such as social security number, driver's license number, passport number, or other identification card number and images of documents or identification cards.
• Bank account details and payroll information.
• Insurance and other benefits enrollment information.
• General employment records (including start date, end date, job title, employment location, professional memberships, work history, performance evaluations, training logs, compensation and benefits information, and proof of work eligibility).
• Geolocation of devices used in connection with your employment.
• Photograph for identification purposes. Your photograph will not be used to create a biometric identifier or biometric template.
• Closed-circuit television recordings.
• Telephone call and video conference recordings.
• Drug test history and results.
• Information technology system usernames, passwords, and other access credentials.
• Information collected from our review of your use of (i) Blaze Media systems such as email, project management software, and communication platforms, (ii) Blaze Media-authorized devices such as computers, tablets, telephones, and (iii) Blaze Media-issued equipment and vehicles.
• Any personal information that we are required to collect by law and notify you of prior to collection.
• Physical or mental health condition or disability status to determine appropriate workplace accommodations and evaluate fitness for a particular position

In most cases, we will collect the personal information that we use directly from you. In some circumstances third parties may provide your personal information to us, such as former employers, medical professionals, and/or insurers, or in connection with a background, employment, or reference check, subject to your consent where required by law. In other cases, we may collect your personal information from systems, equipment, and/or devices that you use. If you are not employed by us, but receive benefits through one of our employees, are a dependent of an employee, or serve as an employee or contractor’s emergency contact, we may collect personal information from the employee or contractor with whom you have a relationship.

Additional Information for California Residents

The information we may collect from California residents is described above for the purposes described below. That information corresponds with the following categories of personal information under the California Consumer Privacy Act/California Privacy Rights Act.

We may also collect “sensitive personal information” as defined under California law, including:

• Social security, driver’s license, state identification card, or passport number
• Complete account access credentials such as usernames, account numbers, or card numbers combined with required access/security code or password.
• Precise geolocation
• Health information
• Content of mail, email, and text messages where we are not the intended recipient

Use of Personal Information

We may collect and use your personal information as a job applicant for recruiting and hiring purposes as well as onboarding you as a new employee or contractor if you are hired or retained. Examples of how we may use such information include the following:

• Identifying and evaluating job applications, including assessing skills, qualifications, and interests for the purposes of determining suitability for the position for which you have applied.
• Verifying your information and carrying out employment, background, and reference checks, subject to your consent where required by applicable law.
• Communicating with you about the recruitment process and your application.
• Verifying your eligibility for employment and, if applicable and required, supporting you with obtaining a work permit or visa.
• Keeping records related to our hiring processes, for only as long as appropriate under the circumstances.
• If you accept an offer for employment or contracting, onboarding you as a new employee or contractor.
• Improving our recruitment and onboarding practices.
• Creating and submitting reports as required by applicable laws or regulations.
• To comply with our legal, regulatory, or other corporate governance requirements.
• Analyzing and improving our application and recruitment process.

If you become our employee or contractor, we may collect and use your personal information for the purposes of administering our relationship with you, including, without limitation, for the following purposes:

• Payroll/payment administration.
• Benefits administration.
• Business management and planning.
• Processing employee work-related claims (for example, insurance claims).
• Accounting and auditing.
• Conducting performance reviews and determining performance requirements.
• Assessing qualifications for a particular job or task.
• Gathering evidence for disciplinary action or termination.
• Complying with applicable laws, regulations, and corporate governance requirements.
• Education, training, and development requirements.
• Complying with health and safety obligations.

We may also use your personal information for our own legitimate business purposes, including, without limitation, for the following purposes:

• To prevent fraud.
• To ensure network and information security, including preventing unauthorized access to our computer and electronic communications systems and preventing malicious software distribution.
• To ensure physical security of our personnel, offices, stores, and equipment.
• To evaluate or facilitate business transactions such as a merger, acquisition, or asset sale.

We use sensitive personal information in the context of the employer-employee relationship as described above and do not use it for any purposes beyond those allowed in 11 Cal. Code of Regs. § 7027(m).

Data Disclosures

We disclose your personal information to third parties where required by law or when necessary to administer employee benefits and to our employees, contractors, designated agents, or other service providers who require such information to assist us with administering our relationship with you, including service providers who provide services to us or you or on our behalf. Service providers may include, but are not limited to, payroll/payment processors, benefits administration providers, legal service providers, professional employment organizations, background check providers, and data storage or hosting providers. These service providers may be located outside of your home jurisdiction.

We do not permit our service providers to use your personal information for their own purposes. We only permit them to use your personal information for specified purposes in accordance with our instructions.

We may also disclose your personal information for the following additional purposes when required and/or not prohibited by applicable law:

• To other members of our group of companies (including outside of your home jurisdiction) for the purposes set out in this Privacy Policy and as necessary to administer our relationship with you.
• As necessary to perform our obligations as an employer or business.
• To comply with applicable law, legal obligations, or valid legal processes such as search warrants, subpoenas, wage garnishments, or court orders.
• To protect our rights and property and the rights of property of any related companies.
• During emergency situations or where necessary to protect the health or safety of persons.
• To employee benefits providers when necessary to administer employee benefits.
• Where the personal information is publicly available.
• If a business transfer or change in ownership is contemplated and the disclosure is necessary to complete the transaction.
• For additional purposes with your consent where such consent is required by law.

In the past twelve months, we have disclosed the following categories of personal information to the following categories of third parties who are not our service providers:

• Employee benefits providers: Identifiers
• Government officials: Identifiers
• Law enforcement and courts: Identifiers
• Parties to litigation: Identifiers

We do not sell personal information of applicants, employees, contractors, beneficiaries, dependents, or emergency contacts, including of persons under 16 years of age, to third parties. We also do not share such information for cross-context behavioral advertising purposes

Data Security

We use reasonable physical, technical, and organizational security measures designed to secure your personal information against accidental loss and unauthorized access, use, alteration, or disclosure; however, no security measures are guaranteed to be successful. In addition, we limit access to personal information to those employees, agents, contractors, and other third parties that have a legitimate business need for such access.

Data Retention

We keep your personal information for as long as needed or permitted considering the purpose(s) for which it was obtained. The criteria used to determine our retention periods include (i) for as long as we have an ongoing relationship with you; (ii) as required by a legal obligation to which we are subject; or (iii) as advisable in light of our legal position (such as in regard of applicable statutes of limitations, litigation, or regulatory investigations).

If you are offered and accept employment or a contractor relationship with us, the personal information we collected during the application and recruitment process will become part of your employment or contractor record, and we may use it in connection with your relationship with us consistent with our policies. If you do not become an employee or contractor, or, once you are no longer an employee or contractor of us, we will retain and destroy your personal information in accordance with our document retention policies and applicable laws and regulations.

Updating Your Information

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during the application process or during your employment. If you are concerned that we may have incorrect personal information about you, please contact us by email at hr@blazemedia.com.

Exercising California Privacy Rights

If you are a resident of California, you have the right to make certain requests with regard to your personal information.

Right to Know

You have the right to request twice per 12-month period that we disclose to you certain information about our collection, use, disclosure, and sale of your personal information over the past 12 months, including: (i) the categories or specific pieces of personal information we collected about you; (ii) the categories of sources from which your personal information was collected; (iii) the business or commercial purpose(s) for which we collected your personal information; and (iv) the categories of third parties with whom we shared your personal information. Applicable law also allows you to request the categories of third parties to whom we sold your personal information and our business or commercial purposes for selling personal information, however, we do not sell your personal information.

We are not permitted to provide access to specific pieces of personal information if the personal information is sensitive or creates a high risk of potential harm from disclosure to an unauthorized person such as financial information, social security numbers, and driver's license numbers. We will not provide specific pieces of personal information unless you expressly request them.

Right to Deletion

You have the right to request that we delete any personal information we have collected about you. Please understand that we are not required to honor a deletion request if a legal exemption applies such as if we need the information to continue administering our relationship with you, complete a requested or reasonably anticipated transaction, prevent security incidents or fraud, or comply with legal obligations.

Right to Correct

You have the right to request that we correct inaccurate personal information we maintain about you. After you request to correct inaccurate personal information, we will provide instructions for you to provide us with optional documentation to support your request and we will consider it.

We may decline to correct your personal information if we determine based on the totality of the circumstances that your personal information is more likely than not accurate. We may also decline to correct your personal information if we determine that your request is fraudulent or abusive. If your request to correct your personal information is denied, you may request that we note in our records and notify any service providers and third parties to whom we disclosed your allegedly inaccurate personal information that its accuracy has been disputed.

We may decide to delete your allegedly inaccurate personal information instead of correcting it.

Submitting a Request

You may submit your request(s) by sending an email to hr@blazemedia.com, calling us at 800-941-0356, or clicking here to submit your request online.

If you email us, please include at least your name, mailing address, email address, and a description of your request.

After you submit your request, we may contact you to obtain additional information necessary to verify your identity. For example, we may require you to verify certain information in our files or submit a signed declaration under penalty of perjury verifying your identity. We will not process Right to Know, Deletion, or Correction requests without verifying your identity, so please respond promptly. If you do not timely respond to our requests for information, we may deny your request.

We will process verified Right to Know, Right to Correct, and Right to Deletion requests within 45 days of receipt, subject to any applicable exemptions and extensions permitted by law up to 90 days. If you request access to specific personal information and that information creates a high risk of potential harm from disclosure to an unauthorized person, we will withhold that information and replace it with a category identifier. For example, if we withhold a social security number, we will inform you that we have a social security number on file. If you have an online account with us, we will provide the response to your request via the online account, otherwise, we will give you the option to choose between mail and electronic delivery. We will retain a copy of your deletion request for at least two years as required by law.

Authorized Agent

If you are an authorized agent submitting a request on behalf of another person, you must provide a copy of a lawful power of attorney or a written signed authorization from the person along with proof of your identity. You may provide this documentation via email to hr@blazemedia.com after submitting the request. We may contact you and the person on whose behalf you claim to act to verify your identity, the person's identity, and your authorization to act on the person's behalf.

Not a Contract of Employment

This Privacy Policy does not create a contract for employment, compensation, hours of work, or for the provision of benefits. If you are a current employee, you are employed at-will, without any definite term or duration, and your employment with us can be terminated at any time, by either party, for any or no reason.

​Changes to This Privacy Policy

We reserve the right to update this Privacy Policy at any time. If such changes materially affect the personal information we collect or how we use your personal information, we will notify you.

​Non-Discrimination

We will not discriminate or retaliate against any person who exercises their privacy rights under applicable law or this Privacy Policy.

​Contact Us

If you have any questions about this Privacy Policy, please contact us at:

Email: hr@blazemedia.com

Mailing Address:

Blaze Media
8275 S. Eastern Ave., Suite 200-245
Las Vegas, NV 89123
Attn: HR Department